How to Manage Nonprofit Email Marketing Like a Boss

Sep 16, 2019

First things first – email is not dead. You just have to get smarter in how you use email to connect with – and inspire – people to stay committed to your cause. Traditionally, nonprofits have relied on bulk emails to communicate with their supporters. But if they are anything like the rest of us, their inbox is chock full of emails asking for their immediate attention.

So, how are your emails going to stand out?

It starts with data and putting your supporters first. Despite the enormous amount of information you collect at every turn, chances are good that you aren’t putting your data to good use. When your internal systems aren’t “talking” to one another (or passing information back and forth), you’re left with a fragmented view of your constituents making it nearly impossible to build an effective marketing strategy.

Are you ready to flip the script and start email marketing like a boss?

You can start with these three easy steps.

1. Draw a line in the sand

Let’s face it – it’s easy to fall into the trap of sending “batch and blast” emails. It’s been working, right? Hardly. Sure, it might seem like an efficient way to stay in touch with your donors, but are you really engaging them? Supporters have grown tired of generic marketing. They want to feel engaged and appreciated. Now’s the time to draw a line in the sand and stop using bulk emails. Send better, not more, content that truly resonates with your audience.

2. Get to know your audience

This one seems pretty straightforward but can be very tricky – especially if working with disparate systems. You have a database full of potential donors with different behavior, profiles, and interests. If your supporters are so different, why are you treating them all the same? The solution is gaining a complete view of customer journeys and splitting them into targeted segments.

To get started implementing email segmentation at your nonprofit, you’ll first need to determine which segments are relevant to your cause. Here are a few examples of how you can segment your email list:

  • Donor engagement history
  • Type of donor (first-time or returning)
  • Demographic data
  • Interests
  • Event attendance

3. Conquer content

Now that we’ve established that bulk emails are a thing of your past and creating targeted segments is the way to go, it’s time to start thinking about your messaging and content. Not only do you want your email opened, but you also want people to read it. Get into the mind of your donors and ask yourself: What do they want to receive in their inbox? What content is going to pique their interest?

Think about it. Should your major donors receive the same email as a lapsed donor? Of course not. You should develop timely and relevant emails for your different segments.

Remember, it doesn’t matter how many or how few emails you are sending if your emails are going unread, deleted, or ignored. Are you effectively segmenting your email list or do you feel stuck because your systems aren’t “talking” to one another? Contact us to find out how we can help you connect the dots of your supporters’ journey.

Download our eBook: Putting Your Supporters at the Center of Your Email Marketing Strategy.


In case you missed it, check out these other resources:

Four Ways to Simplify Your Email Marketing Strategy

Four Steps to Content Marketing for Today’s Nonprofit

Five Things Your Nonprofit Email Newsletter Strategy Needs

Omatic Software
Omatic Software is dedicated to integrating disparate systems and democratizing data access for today’s nonprofits. Founded in 2002, Omatic has worked with thousands of nonprofits globally to remove their data barriers by integrating systems and enabling nonprofit teams to leverage their donor data rather than be burdened by it. The Omatic team has one goal – unleashing the power of data to show a complete view of your donor, enabling data-driven decision making and opportunity creation for your organization.